Azbil Corporation Privacy Policy for the Protection of Personal Information

Basic Principles

At Azbil Corporation we respect the privacy of personal data — that is, names, addresses, phone numbers and other information that can serve to identify an individual — and we fully appreciate the necessity for appropriate protection and management of such information. We therefore endeavor to protect personal data, in accordance with the following principles:
1. We comply with the Act on the Protection of Personal Information and the related laws and regulations, and educate and train employees to handle personal information properly.
2. We take due care when acquiring personal data.
3. We take safety control measures to protect personal information from unauthorized access, data destruction, data falsification, data leaks, and any other risks.
4. We continue to work to protect personal information and we take measures for improvement.
Customers’ Personal Information
1. We use personal information provided by customers only for purposes notified when acquiring such information.
2. We do not provide or disclose customers’ personal information to any third party except when
  1. The individual in question gives his/her consent; or
  2. The law requires or sanctions it; or
  3. The information is provided in such a way that it does not enable any individual to be identified.
3. We undertake to preserve the accuracy of all personal information and to manage it in a safe manner. Moreover, if we share personal data with a third party or commission a third party to handle such personal data, we will ensure that the party in question will manage the information in a similarly safe manner.
4. If customers should wish to see or amend their own personal data, they should make an application through the proper channels (or to our Public Relations Section), in which case we will respond with all reasonable promptness.
Protection of Specific Personal Information
1. We comply with the Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure, the Act on the Protection of Personal Information, and the related cabinet orders, ministerial orders, and guidelines for handling Individual Numbers and specific personal information (or the equivalent) properly.
2. We use specific personal information only for the purposes stated when acquiring such information and do not provide or disclose it to any third party even with the consent of the individual in question unless the law requires or sanctions it.
3. We comply with predefined rules and regulations in acquiring, using, storing, providing, deleting and discarding specific personal information and equivalent information, and take appropriate measures to ensure proper handling.
4. We understand the importance of specific personal information and take safety control measures according to the predefined rules and regulations.
5. We have set up an inquiry counter to respond in a proper and prompt manner to inquiries or complaints about our handling of personally indentifiable information, etc., and we strive to resolve such problems.
Inquiries

Please direct any comments or inquiries regarding this policy or your own personal information to the Public Relations Section.

Established on April 1, 2005
Revised on January 1, 2016

Purpose of Personal Information Use

When acquiring personal information, unless otherwise permitted by laws and regulations, we notify or publicize the purpose of the use to the individual before acquiring it and use it only for such purpose. We use personal information for the following purposes.

Company name: Azbil Corporation
For more details on the company please see these links for the “Management and Board Directors” and “Company Overview”.
Personal information protection officer: Azbil Corporation Chief Officer for Personal Information Protection
Contact for inquiries about personal information

Purpose of Use of personal information

(1) Personal information of customers and business partners

Purpose of Use of personal information to be collected	Types of personal information to be collected
・To provide information relating to Azbil Corporation, its products and services (such as company profiles, brochures, corporate magazines) by mail, email, fax, telephone, or other means. ・To provide support for our products and services ・For planning, research, and development of our products and services ・To announce events that our company has organized or is participating in, (including shows and exhibitions), seminars, marketing campaigns, questionnaires, and free offers. ・For recording of video, image, and audio at exhibitions, events, seminars, etc. ・For marketing and market research of the status and environments of products and services usage and usage environment. ・To provide information about products and services of our business partners, etc. ・To respond to inquiries and requests ・For a purpose specified when acquiring the personal information ・To hold business discussions and meetings ・To provide information to, or contact, a relevant person ・To manage access to our facilities ・For works related to any of the above matters	・Name ・Address (individual address or corporate address), postal code ・Name of Corporation (company/union/organization) , office or department ・Job title, employee category, qualifications, and other occupational matters ・Telephone number, fax number, extension number, email address, and other matters related to the preferred contact method ・Purchase history of products and merchandise ・Video, image, audio and other signals, etc., pertaining to individuals

Purpose of Use of personal information to be collected

Types of personal information to be collected

・To provide information relating to Azbil Corporation, its products and services (such as company profiles, brochures, corporate magazines) by mail, email, fax, telephone, or other means.
・To provide support for our products and services
・For planning, research, and development of our products and services
・To announce events that our company has organized or is participating in, (including shows and exhibitions), seminars, marketing campaigns, questionnaires, and free offers.
・For recording of video, image, and audio at exhibitions, events, seminars, etc.
・For marketing and market research of the status and environments of products and services usage and usage environment.
・To provide information about products and services of our business partners, etc.
・To respond to inquiries and requests
・For a purpose specified when acquiring the personal information
・To hold business discussions and meetings
・To provide information to, or contact, a relevant person
・To manage access to our facilities
・For works related to any of the above matters

・Name
・Address (individual address or corporate address), postal code
・Name of Corporation (company/union/organization) , office or department
・Job title, employee category, qualifications, and other occupational matters
・Telephone number, fax number, extension number, email address, and other matters related to the preferred contact method
・Purchase history of products and merchandise
・Video, image, audio and other signals, etc., pertaining to individuals

(2) Personal information of shareholders

Purpose of Use of personal information to be collected	Types of personal information to be collected
・Exercise of rights and performance of obligations by shareholders or us in accordance with laws and regulations ・Creation of documents, records, and data in accordance with laws and regulations ・Administrative work related to shareholders and shares ・Implementation of various measures serving to shareholders’ understanding of our business and smooth relationships with us ・Works related to any of the above matters	・Name ・ Address (individual or corporate address), postal code ・ Date of birth (and age) ・Telephone number, fax number, extension number, email address, and other matters related to the preferred contact method ・Video, image, audio, and other signals etc., pertaining to individuals ・Number of shares held by shareholders

Purpose of Use of personal information to be collected

Types of personal information to be collected

・Exercise of rights and performance of obligations by shareholders or us in accordance with laws and regulations
・Creation of documents, records, and data in accordance with laws and regulations
・Administrative work related to shareholders and shares
・Implementation of various measures serving to shareholders’ understanding of our business and smooth relationships with us
・Works related to any of the above matters

・Name
・ Address (individual or corporate address), postal code
・ Date of birth (and age)
・Telephone number, fax number, extension number, email address, and other matters related to the preferred contact method
・Video, image, audio, and other signals etc., pertaining to individuals
・Number of shares held by shareholders

(3) Personal information of job applicants

Purpose of Use of personal information to be collected	Types of personal information to be collected
・To provide various information related to our recruitment activities (company briefings, website updates, etc.) and to contact ・To select applicants for recruitment and for hiring procedures ・For data analysis about our recruitment activities ・Personnel management work for those hired	・Name ・ Address (individual address), postal code, telephone number, sex, email address, and other matters concerning preferred method of contact ・Date of birth (and age) ・Information about applicants obtained for purposes of selection, such as educational background, work history, qualification examination or aptitude test results, interview details, etc. ・Information for employment management such as annual income, medical examination data, family status, etc. ・Video, image, audio, and other signals etc., pertaining to individuals ・Other information submitted by the individual relevant to the desired job type and employment conditions

Purpose of Use of personal information to be collected

Types of personal information to be collected

・To provide various information related to our recruitment activities (company briefings, website updates, etc.) and to contact
・To select applicants for recruitment and for hiring procedures
・For data analysis about our recruitment activities
・Personnel management work for those hired

・Name
・ Address (individual address), postal code, telephone number, sex, email address, and other matters concerning preferred method of contact
・Date of birth (and age)
・Information about applicants obtained for purposes of selection, such as educational background, work history, qualification examination or aptitude test results, interview details, etc.
・Information for employment management such as annual income, medical examination data, family status, etc.
・Video, image, audio, and other signals etc., pertaining to individuals
・Other information submitted by the individual relevant to the desired job type and employment conditions

Note: Personal information includes information that cannot identify a specific individual by itself, but that can be easily collated with other information and thereby used to identify that specific individual.

Joint Use of Personal Information

We may jointly use personal information as described below.

Personal information that may be jointly used
Name, contact information (address, postal code, telephone number, fax number, email address, etc.), workplace information (company name, department name, job title, etc.), content of inquiry and request, information relating to purchase of products (purchase history, etc.), video, image, or audio pertaining to an individual, content related to contracts
Scope of Joint Use
・azbil Group affiliates
Purpose of Joint Use
As described in (1) to (3) of “Purpose of Personal Information Use” above
Name of person responsible for management of joint use of personal information
Azbil Corporation Chief Officer for Personal Information
Company name, address, the name of the company representative
Azbil Corporation
For more details on the company please see these links for Management and Board Directors and Company overview.

Request for Disclosure of Personal Information

If an individual or his/her agent requests disclosure, correction, addition to, deletion from, cessation of use, or erasure of personal information, we will respond promptly within a reasonable period. For requests for disclosure, etc., please use the following link.
https://form.azbil.com/form/pub/contact/privacy_form　
Note that procedures such as verifying your identity are required for requests for disclosure, etc. We will send the necessary application documents to the requester.
Also, please note that we cannot accept in-person requests from someone who comes to one of our offices.
If we are unable to respond to your request for disclosure, etc., we will notify you with the reason.

Contact addresses for our Public Relations Section
Inquiry form:here

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Use of Cookies and Web Beacons

This website may use cookies^*1 and web beacons^*2 for the following purposes.
1. To send customers information concerning products and services offered by Azbil Corporation or its partner companies that we think, based on your website access history, might benefit you.
2. To analyze how you use our website, which helps us to improve it.
3. To collect information on whether customers have opened e-mail we sent and whether customers have visited our website afterwards, and to utilize such information to provide customers with better service.
4. To identify the cause of a problem, etc., with our website or web servers and to solve it.
You can set your browser to notify you when cookies are sent to you, and you can choose whether to receive them.
However, if you refuse to receive cookies, you may not be able to use certain features, etc., of our website.

*1. Cookies are small pieces of data similar to browser bookmarks that are sent to your browser when you visit a website. Our website uses cookies to provide you with a better user experience when you return to the website.
Cookies can identify the computer you use, but cannot identify individuals.

*2. Web beacons work with cookies to store information about user access to our website on a web server. A web beacon is often a small image (such as a clear GIF) embedded in a webpage.
This technology allows us to obtain usage information, such as your browser type, OS, pages accessed, etc., but it is not possible to identify individuals or to retrieve personal information.